Booking Terms and Conditions
NI Chamber Event Booking Terms and Conditions
Your attention is particularly drawn to the provisions of clause 9 (Limitation of liability).
1. ABOUT US
1.1 Northern Ireland Chambers of Commerce and Industry (company number R0000078) (we, us, our or NI Chamber) is a private company limited by guarantee registered in Northern Ireland and our registered office is at 40 Linenhall Street, Belfast, Northern Ireland, BT2 8BA. We operate the website https://www.northernirelandchamber.com.
1.2 To contact us, telephone our customer service team at +44 (0)28 9024 4113 or email us at mail@northernirelandchamber.com. How to give us formal notice of any matter under the Contract is set out in clause 11.
2. OUR CONTRACT WITH YOU
2.1 These terms and conditions (Terms) apply between the person, firm, company or other entity specified on your booking form or online booking (“you” or “your”) and us for bookings for the event (including but not limited to attendance at courses, conferences, training events, workshops, networking events and stands at exhibitions) specified on your booking form (Event). Please read these Terms carefully before booking any of our Events. These Terms apply to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by law, trade, custom, practice or course of dealing. You should understand that by booking any of our Events, you agree to be bound by these terms and conditions.
2.2 Your booking is an offer to us to attend or take part in an Event which is subject to our acceptance in writing (which may include (without limitation) email). A binding contract between you and us will only be formed when written confirmation of acceptance (Booking Confirmation) is sent by us to you (whether or not it is received) using the contact details you provided at the time of booking (Contract). You should contact us if you have not received your Booking Confirmation 14 days before the Event. We reserve the right in our sole discretion to refuse to accept your booking. Please note, that if an Event is over-subscribed, places may be limited to one individual per company or organisation.
2.3 The Contract is the entire agreement between you and us in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in the Contract.
3. CHARGES AND PAYMENT
3.1 Where a charge is applicable for an Event, payment must be made in advance in accordance with clause 3.2 and can be made by debit card, credit card or electronic payment on receipt of invoice.
3.2 When making a booking, payment must be received in full and in cleared funds by us from you immediately at the time of booking. If payment is not received in accordance with this clause 3.2, your booking with us is not secured and we may (at our sole discretion) either require such payment as a condition of your entry to the Event or re-allocate your place or exhibition stand for the Event.
3.3 The charges are the prices quoted on our site or on our booking form at the time you make your booking. We reserve the right to change the prices at any time, but changes will not affect the bookings for which we have provided a Booking Confirmation.
3.4 Prices for each Event are exclusive of amounts in respect of value added tax (VAT). You shall, on receipt of a valid VAT invoice from us, pay to us such additional amounts in respect of VAT, at the applicable rate, at the same time as you pay the charges.
4. EXHIBITOR BOOKINGS
4.1 If your booking is an exhibition stand (“Exhibition Stand”), you agree and understand that:
4.1.1 NI Chamber will allocate all Exhibition Stands on a first come, first served basis;
4.1.2 you shall notify us of any stand requirements (including but not limited to any requirements for access to power) within your booking form;
4.1.3 all relevant details regarding the Event (such as the time you can access the venue) will be set out in the Booking Confirmation;
4.1.4 you shall supply your own extension leads (if required) for the Event; and
4.1.5 you will co-operate with NI Chamber in all matters relating to the Event.
4.2 In return, NI Chamber shall:
4.2.1 provide an 8ft x 4ft trestle table for the exhibition as well as space for two regular pop-up banner stands;
4.2.2 allow two members of your business to attend the Event and tend to the Exhibition Stand;
4.2.3 advertise your logo on NI Chamber’s event page; and
4.2.4 use reasonable endeavours to accommodate any stand requirements that you may have.
5. CANCELLATIONS AND REFUNDS
5.1 You may cancel training Events and receive a full refund if you notify us in writing within 21 Business Days of your Booking Confirmation.
5.2 You may cancel all other Events and receive a full refund if you notify us in writing within 14 Business Days of your Booking Confirmation.
5.3 For the purposes of these Terms, “Business Day” means a day other than a Saturday, Sunday or public holiday in Northern Ireland, when banks in Belfast are open for business.
5.4 We regret that the full amount of the booking remains payable in the event that your cancellation is not in accordance with the notice periods at clause 5.1 and 5.2 or if you fail to attend or take part in the Event.
5.5 All cancellations must be sent by email to mail@northernirelandchamber.com and must be received by us. For the avoidance of doubt telephone cancellations are not accepted. You acknowledge that the refund of your fees in accordance with this clause 5 is your sole remedy in respect of any cancellation of your booking by you and all other liability is expressly excluded.
6. EVENTS OUTSIDE OUR CONTROL
6.1 We may (at our sole discretion) change the format, speakers, participants, content, venue location and programme or any other aspect of the Event at any time and for any reason, whether or not caused by any act or Event Outside Our Control. For the purposes of this clause 6, “Event Outside Our Control” means any event arising that is beyond our reasonable control including (without limitation) speaker or participant cancellation or withdrawal, supplier or contractor failure, venue damage or cancellation, health scares, industrial dispute, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war.
6.2 We may (at our sole discretion) change the date or cancel an Event at any time for any reason. Where we change the date or cancel the Event for any reason except due to an Event Outside Our Control (in which case the terms of clause 6.3 apply) we shall offer you the option of attending any rearranged Event that we choose to organise (acting in our sole discretion). If you promptly notify us in writing before the date of the Event that you do not wish to attend the rearranged Event or if we elect not to rearrange the Event then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by us.
6.3 Where an Event Outside Our Control has or may have (in our discretion) an adverse impact on our ability to hold the Event at the planned venue or on the planned date or the Event generally, then we shall be entitled but not obliged (in our sole discretion) to either provide alternative facilities or venue for the Event and/or reschedule the Event. If you promptly notify us in writing before the date of the Event that you do not wish to attend the rearranged Event or if we elect not to rearrange the Event then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by us. These terms and conditions shall apply in respect of any rearranged or rescheduled Event organised by us pursuant to this clause 6.3.
7. HOW WE MAY USE YOUR PERSONAL INFORMATION
7.1 For the purposes of this clause 4, any reference to controller, data subject, personal data and processing is as set out in the Data Protection Act 2018.
7.2 We are a controller of any personal data you provide to us, and we will process your personal information in accordance with our https://www.northernirelandchamber.com/privacy-policy/ as updated by us from time to time.
7.3 Before providing any personal data to NI Chamber, you shall ensure that you have all necessary notices and consents and lawful bases in place to enable lawful transfer of personal data to NI Chamber.
7.4 The attendee information you provide to us will be added to our marketing database and may be circulated with other attendees of the Event, both before and after the Event takes place. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.
8. IMAGES
8.1 All unauthorised photography and recording or transmitting of audio or visual material is expressly prohibited. You consent to filming and sound recording and photography of the Event as a delegate and you consent to the use by us of any such recording or photography anywhere in the world for promotional, marketing and other purposes.
9. LIMITATION OF LIABILITY: YOUR ATTENTION IS PARTICULARLY DRAWN TO THIS CLAUSE.
9.1 To the fullest extent permitted by the applicable law, we shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation, date change or venue change of the Event howsoever arising. You acknowledge and agree that the provisions of clause 6 set out your sole remedy should the Event date be changed or cancelled and all our other liability is expressly excluded.
9.2 We may (at our sole discretion) refuse admission to, or eject from the Event, any person it our absolute discretion, including (without limitation) any person who fails to comply with these Terms or who in our opinion represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by us or the venue owners at the Event.
9.3 To the fullest extent permitted by the applicable law, we exclude:
9.3.1 All liability for loss, injury or damage to persons or property at the Event;
9.3.2 All indemnities, warranties, representations, terms and conditions (whether express or implied); and
9.3.3 Any actual or alleged indirect loss or consequential loss howsoever arising suffered by you or any loss of profits, anticipated profits, saving, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect).
If we are liable to you for any reason, our total liability to you in relation to the Event (whether under these Terms or otherwise) is limited to the amount of your fees received by us.
9.4 If, by reason of any Event Outside Our Control, we are delayed in or prevented from performing any of our obligations under the Contract, then such delay or non-performance shall not be deemed to be a breach of the Contract and no loss or damage shall be claimed by you by reason thereof. Our obligations shall be suspended during the period of delay or non-performance and both us and you shall each use reasonable endeavours to mitigate the effect of the Event Outside Our Control. The provisions of this clause are subject to the provision of clause 6.3.
9.5 This clause 9 will survive termination of the Contract.
10. INTELLECTUAL PROPERTY RIGHTS
10.1 You grant to NI Chamber a worldwide, sub-licensable, non-exclusive, royalty free licence to use your Logo and to directly and indirectly promote and exploit the Event in any media including by use on promotional material and merchandising.
10.2 All intellectual property rights in or arising out of or in connection with the Event other than intellectual property rights in any materials provided by you will be owned by us.
10.3 You shall not acquire any right, title or interest in any of our intellectual property rights and you shall not be permitted to use any of our intellectual property rights on any of your materials used at the Event or otherwise, without obtaining our prior written consent. For the avoidance of all unauthorised use of our intellectual property is expressly prohibited.
11. COMMUNICATIONS BETWEEN US
11.1 When we refer to “in writing” in these Terms, this includes email.
11.2 Any notice or other communication given by one of us to the other under or in connection with the Contract must be in writing and be delivered personally, sent by pre-paid first class post or other next working day delivery service, or email to the email address specified at clause 1.1 of these Terms.
11.3 A notice or other communication is deemed to have been received:
11.3.1 if delivered personally, on signature of a delivery receipt or at the time the notice is left at the proper address;
11.3.2 if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second working day after posting; or
11.3.3 if sent by email, at 9.00 am the next working day after transmission.
11.4 In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressee.
11.5 The provisions of this clause will not apply to the service of any proceedings or other documents in any legal action.
12. GENERAL
12.1 Assignment and transfer
12.1.1 We may assign or transfer our rights and obligations under the Contract to another entity by posting on this webpage if this happens.
12.1.2 You may only assign, sub-contract or transfer your rights or your obligations under the Contract to another person if we agree in writing.
12.2 Variation. Any variation of the Contract only has effect if it is in writing and signed by you and us (or our respective authorised representatives).
12.3 Waiver. If we do not insist that you perform any of your obligations under the Contract, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you or that you do not have to comply with those obligations. If we do waive any rights, we will only do so in writing, and that will not mean that we will automatically waive any right related to any later default by you.
12.4 Severance. Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
12.5 Third party rights. The Contract is between you and us. No other person has any rights to enforce any of its terms.
12.6 Governing law and jurisdiction. The Contract is governed by the law of Northern Ireland and we each irrevocably agree to submit all disputes arising out of or in connection with the Contract to the exclusive jurisdiction of the Northern Irish courts.