Pentagon Solutions Debuts PentagonAssistant Family: Setting a New Standard in Email and Document Management
15th Aug 2024
In Today’s Fast-paced Professional Landscape, Efficiency and Productivity are More Critical Than Ever.
Pentagon Solutions is excited to introduce the PentagonAssistant Family, featuring two groundbreaking products: PentagonMail Assistant (PMA) and PentagonDocs Assistant (PDA). These innovative tools are set to transform the way professionals manage emails and documents, bringing order to chaos and enhancing workflow efficiency.
Introducing PentagonMail Assistant, Your Personal Email Assistant!
Struggling with an overflowing inbox, missed emails, or disorganised project communication? PentagonMail Assistant is here to transform and improve how you manage your emails. This powerful tool acts as your personal email assistant, ensuring you’re always in control and operating at peak productivity.
More than just a management tool, PentagonMail Assistant is the key to a more organised digital workspace. It streamlines workflows, ensuring that important emails are never lost. With PentagonMail Assistant, you can efficiently manage approvals, notifications, and project correspondence while maintaining a clutter-free inbox.
What are the benefits of using PentagonMail Assistant?
1. Be in control of your inbox
Are you constantly having to delete or archive your emails to ensure that your mailbox doesn’t get full? With PentagonMail Assistant, once an email has been filed, it’s removed from your email inbox helping to keep it clear.
2. Keep project emails with the project
Have you ever been out of the office and been asked to provide an update about a project? If you file emails where other project content such as reports, drawings, and proposals reside, everything to do with the project is in one place and accessible by everyone.
3. Find emails instantly
PentagonMail Assistant’s powerful yet user-friendly search tool allows you to find emails quickly, saving you time hunting for emails, and the embarrassment of asking for messages to be re-sent.
4. Works the way you work
You may wish to store project messages in one place, internal matters elsewhere, and confidential data in a secure location accessible to a select few. With PentagonMail Assistant, you can file emails to your preferred storage including Windows folders, Box, Dropbox, Google Drive, OneDrive, M-Files, and more.
5. File and search while offline
Even when faced with intermittent network access, you still need to work, so PentagonMail Assistant allows you to file, search, find, and open your emails when offline.
How PMA Complies with ISO 19650
Email is crucial for information management in the design, construction, and asset management industries. PentagonMail Assistant ensures full compliance with ISO 19650 workflows, a vital standard in the industry. Integrating seamlessly with your existing email system allows team members to store, apply metadata, and search emails effortlessly, keeping critical project records intact and accessible.
PentagonDocs Assistant: Elevate Your Document Management Experience!
Document management can be daunting for any professional, but PentagonDocs Assistant is here to simplify the process. This award-winning document management solution eliminates manual tasks, streamlining your workflow and reducing errors.
PentagonDocs Assistant is more than just a tool; it’s a game-changer. Powered by the robust M-Files document management system, it automates essential tasks such as file naming, transmittals, and extranet uploads. Tailored for users working with design tools like Revit and AutoCAD, PentagonDocs Assistant makes document management more efficient and error-free.
Why Choose PentagonDocs Assistant with M-Files?
PentagonDocs Assistant, driven by M-Files, eliminates information chaos and boosts process efficiency. This tool automates document-centric workflows, ensuring documents are organised, easily accessible, and used in the correct business context. Additionally, it reduces business risks by automating access rules, securely sharing documents externally, and providing a comprehensive audit trail for all document-related activities.
PDA Compliance with ISO 19650
Just like PentagonMail Assistant, PentagonDocs Assistant is fully compliant with ISO 19650 workflows, making it an ideal solution for clients, design teams, and contractors. With PentagonDocs Assistant, you can:
1. Name, search, manage, and apply metadata to documents in line with ISO 19650 national annexes for the UK and Ireland.
2. Classify and manage document revisions with ease.
3. Process information exchange transmittals while maintaining a thorough audit trail.
4. Integrate seamlessly with CAD and BIM authoring platforms.
5. Automate information management workflows, reducing the risk of user errors.
6. Meet compliance certifications for ISO 19650 without manual intervention.
7. Apply governance automatically, ensuring compliance without the need for manual checks.
Experience the PentagonAssistant Family Today
The PentagonAssistant Family, featuring the latest innovations—PentagonMail and PentagonDocs—is set to redefine email and document management for professionals across many different industries. By integrating advanced automation, industry-standard compliance, and a user-friendly interface, these tools empower organisations to work smarter, not harder.
Experience the PentagonAssistant Family for yourself today by stepping into the future of digital management with PentagonMail and PentagonDocs!
Visit the PentagonAssistant Family webpage here: https://www.pentagonsolutions.com/pentagonassistant-family/
